REPORTS TO: Director
BASIC FUNCTION: Provides a broad range of administrative support to the Land Stewardship Program (LSP) and the Land Conservation Program (LCP).
POSITION RELATIONSHIPS: Reports to the Director; however, works closely with Easement Manager, Easement Stewards, and Preserve and Land Conservation staff.
ESSENTIAL FUNCTIONS:
- Manages and maintains LSP records, archives and filing system in accordance with organizational recordkeeping policies and procedures.
- Prepares and sends monitoring notification letters and other correspondence to easement landowners.
- Maintains database of easement landowners and keeps contact information current.
- Assists LCP staff with easement document copying, assembling, and scanning; administrative preparations for easement closings; and organization of background, original, and working files.
- Assists Land Stewardship Program staff, and others as needed, with the planning and implementation of stewardship programs and other programs and events offered by the Conservancy.
- Visits land subject to conservation or preservation easements with LSP staff as needed.
- Assists staff with the tracking and implementation of the Land Trust Alliance’s Standards and Practices and land trust accreditation requirements.
- Provides support to land management staff including coordination and preparation of semi-annual mailings, handling inquiries and tracking reservations for member events at Preserves.
- Assists with the preparation and mailing of invitations for stewardship programs, and the preparation and distribution of the quarterly electronic newsletter.
- Receives visitors, screens and interprets calls for LSP staff and others, as needed.
- Develops understanding of the Conservancy’s history, purposes, and goals. Keeps abreast of current Conservancy projects, programs, events, and plans (with particular attention to the LSP and LCP) so that requests for assistance or information can be answered directly or referred to the appropriate party.
ESSENTIAL REQUIREMENTS
- Proficient in MS Office suite (Outlook, Word, Excel, Access and PowerPoint). Some experience with graphic design desirable but not necessary.
- Must exercise sound judgment and be able to work independently and efficiently under time pressures.
- Must have ability to self-manage multiple projects simultaneously.
- Familiarity with [preferred] or the ability to comprehend legal documents such as easements and property deeds.
- Excellent writing, editing, verbal, and organizational skills.
- Ability to handle confidential information in an appropriate and professional manner.
Must have a high level of motivation, energy, and enthusiasm and a commitment to the mission of the Brandywine Conservancy. - Bachelor’s degree and previous administrative experience preferred.
The Brandywine Conservancy, located in Chadds Ford, Pennsylvania, protects water, conserves land and engages communities. The Conservancy uses a multi-faceted approach to conservation in Chester and Delaware Counties in PA and New Castle County in DE. Staff work with private landowners who wish to see their lands protected forever and provide innovative community planning services to municipalities and other governmental agencies. The Conservancy currently holds over 480 conservation and agricultural easements and has facilitated the permanent preservation of more than 64,500 acres of land. The Conservancy is a program of the Brandywine Conservancy & Museum of Art.
