Two regional, co-located, nonprofit conservation organizations based in Carlisle, PA are seeking a program administrator to provide bookkeeping and financial reporting for both. This is a part-time position requiring a minimum of 28 hours per week. Duties and responsibilities vary between organizations as related to different programs.
Duties and Responsibilities for Capital RC&D
(approximately 20 hours/week):
• Monitor all project budgets from various funding sources and produce monthly reports and other required reporting.
• Manage all payroll duties for a staff that ranges in number between 15 and 25.
• Work with all subcontractors to ensure timely and well documented invoicing and reporting.
• Work with employees to ensure personnel policy compliance and appropriate reporting.
• Maintain internal computer-based accounting records using QuickBooks.
• Perform accounts payable and receivable activities.
• Create bimonthly financial reports for the RC&D Council and attend bi-monthly Council meetings.
• Prepare and manage all payroll tax obligations along with annual payroll and misc. financial forms.
• Support the activities of outside accountants with required information to assist in the audit of financial statements.
• Support the activities of the Capital RC&D Business Affairs Committee.
• Monitor Capital RC&D financial activities to ensure compliance with organizational policies, federal, state and local requirements and Generally-Accepted Accounting Principles (GAAP), corresponding OMB circulars and grant requirements
• Other duties as assigned
Duties and responsibilities for Central Pennsylvania Conservancy (approximately 8 hours/week):
• Receive and deposit checks. Enter information into Giftworks (donor management software) and Quickbooks. Complete online bank deposits using check scanner and cash deposits as needed.
• Process accounts payable and check requests. Enter information into Quickbooks accounting software. Print checks for board signature.
• Process Contracts, Deposits, and Invoices for Ironmaster’s Mansion group rentals (in communication with Ironmaster’s Mansion booking assistant).
• Maintain financial files and records; prepare required reports for CPC’s treasurer; and, assist with developing the annual organizational budget.
• Assist with development and customization of Giftworks (donor management software) and process donor acknowledgement letters biweekly.
• Handle other administrative tasks as assigned, such as communications with the Finance Committee, preparation of the annual report newsletter, workman’s comp audit, or membership appeals.
• Basic office administrative tasks such as answering phones, responding to emails, and greeting visitors.
The preferred candidate shall have bachelor’s degree in accounting or finance, but a candidate with similar work experience shall be considered. The Program Administrator must have at least 2 years experience in similar accounting or financial management position with more than 5 years a plus. Computer proficiency in QuickBooks (and/or other computer accounting programs) and Microsoft Office Suite is required. Experience with Giftworks or similar donor management software is a plus. The Program Administrator shall have the ability to prepare financial reports and budgets as requested. This staff member should have good communication skills and the ability to work in a team setting within a small office environment. The candidate shall have good writing and composition skills as related to job functions. Successful candidate must be qualified to be bonded for insurance purposes.
To apply send letter of interest and resume by email to:
Susan Richards, Executive Director