Office Manager
Supervisor: Director of Operations
Employment: Part-Time, 24 Hours per week
Preferred M-Th, 9 am – 3 pm with some morning or evening hours possible
Pay Rate: $16 / hour
Job Overview
ClearWater Conservancy is a hardworking land trust and conservation organization nestled in the heart of central Pennsylvania. Since 1980, ClearWater has worked to conserve and restore our natural resources through land conservation, water resource stewardship and environmental outreach across central Pennsylvania. Learn more about our work at www.clearwaterconservancy.org.
ClearWater strives to create a fun, inspiring, and family-friendly work environment within a team-oriented structure.
Responsibilities
The Office Manager maintains office operations by organizing office operations and procedures, maintains donor database in Salesforce, performs financial and clerical functions, maintains supplies and equipment, serves as a customer service representative for the organization. The Office Manager reports to the Director of Operations.
Responsibilities include, but are not limited to:
Data entry into our donor management system, Salesforce, and manages follow up correspondence.
Process incoming bills and prepare checks for payment.
Answer phones and greet visitors in a friendly and professional manner.
Forwards information by receiving and distributing mail and communications; collecting and mailing correspondence; copying information.
Help coordinate annual giving mailings up to 4 times a year.
Assist the Executive Director with fiscal management assistance as needed.
Assist with event coordination and correspondence. Manage and provide staff support to the Director of Operations for events as needed.
Organize and maintain office filing systems.
Liaise with IT consultant to fulfill office technical needs and support.
Perform general administrative tasks and projects such as researching cost-effective insurance options, stocking office supplies, performing computer backups and keeping the filing systems up-to-date and organized.
Understand and assist with timesheets and payroll submission.
Take minutes at the monthly board meetings
Contribute to and participate in outreach activities as needed.
Assist with overall efforts to promote and sustain the organization, including occasional work in support of membership outreach and fundraising. Some experience with social media desired.
Work closely with staff, volunteers and board in support of conservation projects and to foster a welcoming and respected community institution.
Other priorities as outlined by the Executive Director.
Professional Qualifications
Office experience required. General scheduling, telephone skills, typing, meeting planning, verbal communication, written communication, dependability, attention to detail and social media skills needed. Salesforce experience a plus.
Energetic, flexible, collaborative, and proactive skillsets are essential. The ideal candidate must be a team player and can multi-task. Must be able to work in a small office setting with good humor and grace.
Application Instructions: Email cover letter and resume in one PDF document with your full name in the file name to Deb Nardone at deb@clearwaterconservancy.org by December 1st.
Equal Employment Opportunity
ClearWater Conservancy provides equal employment opportunities to all individuals regardless of age, sex, color, race, creed, national origin, religious persuasion, marital status, sexual orientation, or disability as set forth by applicable state and federal laws. In addition, laws regarding veteran or military status are observed. This commitment is reflected in all our practices and policies regarding hiring, training, promotions, rates of pay, layoff, and other forms of compensation. All matters relating to employment are based upon the ability to perform the job as well as dependability and reliability once hired.
